Business Assistant

Job Title: Business Assistant 

Location: London, UK

Salary: £100K

A prominent London-based robotics company is seeking an experienced Business Assistant to support an ultra-high-net-worth individual. The ideal candidate will bring a proven track record of senior-level administrative support and fluency in Russian, with the ability to manage a diverse range of business and personal tasks in a fast-paced environment.

Key Responsibilities

• Data Entry & Management: Accurately input, update, and maintain data across spreadsheets and databases.

• Contact Management: Organize, update, and maintain contact lists, including business partners, clients, and suppliers (Excel, AirTable).

• Meeting Coordination: Schedule and oversee Zoom meetings, circulate invitations, and ensure all details are efficiently managed.

• Document Preparation: Draft, edit, and format business documents, presentations, and reports.

• Research & Data Mining: Conduct online research to gather business intelligence and prepare company profiles.

• Excel & Reporting: Build and maintain spreadsheets to support data analysis and business reporting.

• Analytics Support: Compile, analyze, and present data for executive decision-making.

• Translation: Provide written translation of documents when required (Russian/English).

• Minutes & Correspondence: Record and prepare meeting minutes; draft professional letters and correspondence.

• Data Storage Oversight: Organize and maintain digital storage systems for accuracy and accessibility (Notion).

• Calendar Management: Populate and analyze the CEO’s calendar to optimize time allocation.

Candidate Profile

The successful candidate will have:

• Minimum 7 years’ experience as an executive or business assistant to UHNWIs, CEOs, or high-profile business leaders.

• Fluency in Russian (spoken and written) is essential.

• Advanced proficiency with digital tools. SQL knowledge is advantageous.

• Strong organizational and time-management skills with the ability to multitask effectively.

• Exceptional communication and writing skills.

• A proactive, adaptable, and detail-oriented mindset.

• Ability to thrive under pressure, prioritize efficiently, and work independently.

• A positive, solution-driven approach with a professional demeanor.

Compensation & Benefits

• Competitive salary package (to be discussed with the final candidate).

• Paid leave including vacation and sick days.

• 23 working days of paid holiday annually plus 8 UK bank holidays.

• Additional office closure between Christmas and New Year (not deducted from annual leave).

• Visa sponsorship available.

• Pension plan.

• Full-time office-based role in London